Every Way to Capture and Import Tasks into Nyura — The Complete Guide

The simplest way to capture a task. Tap the + button anywhere in the app, type your task, and hit save. But Nyura's Quick Add is smarter than a plain text box. It understands natural language: type 'Call dentist tomorrow urgent' and Nyura automatically sets the due date to tomorrow and marks it as urgent. You can also assign a project, tag, contact, or estimated duration right from the Quick Add dialog. And if you want your title polished, tap the sparkle button — AI rewrites it to be clearer and more actionable. For example, 'fix thing on site' becomes 'Fix broken navigation link on landing page'. The task is created instantly — no review step needed.

Driving? Hands full? Just hold the microphone button and speak your task. 'Remind me to send the proposal to Sarah by Friday.' Nyura records your voice, transcribes it using Gemini AI, then parses it into a structured task — with a title, due date, urgency level, and even a suggested contact. The whole process takes about 3 seconds after you stop talking. Your voice becomes a task instantly, no typing required. This works especially well on iPhone with iOS Quick Actions: long-press the Nyura app icon and tap 'Record Task' to jump straight to voice capture without even opening the app first.

After a brainstorm session, your whiteboard is full of tasks. Instead of copying them one by one, take a photo. Nyura's AI vision reads handwritten and printed text, extracts individual tasks, and presents them for your review. Each extracted task gets a title, suggested urgency, and even a due date if one was written on the board. You review the list, edit anything that needs tweaking, and import them all at once. This also works with notebooks, sticky notes, printed agendas, or any document with action items. The photo is processed by Gemini Vision API, which handles messy handwriting, multiple languages, and even partially obscured text. You can also extract contact information from business cards the same way — name, email, phone, company, and LinkedIn are all detected automatically.

Connect your Gmail account and Nyura automatically scans your inbox for actionable emails. Here's how it works: label any email with the 'Nyura' label in Gmail (or set up a filter to do it automatically), and Nyura's AI reads the email, understands the context, identifies who sent it and why, then extracts concrete action items. An email from your boss saying 'Can you prepare the Q2 budget slides by Thursday?' becomes a task titled 'Prepare Q2 budget slides' with a Thursday due date. The sync runs automatically every few hours, or you can trigger it manually. Each email also gets a TL;DR summary so you can see at a glance what each batch of imported tasks is about — without re-reading the original email. Nyura also auto-detects the sender's importance and the email's intent (request, FYI, follow-up, etc.), so you can prioritize smarter. Smart deduplication ensures the same email never creates duplicate tasks. All imported tasks land in your 'Pending' tab for review before being added to your main task list.

Don't use Gmail? No problem. Open Nyura's Email Import dialog, paste the email subject and body, and let AI do the rest. This works with any email provider — Outlook, ProtonMail, Apple Mail, or even a forwarded message from a colleague. The AI extracts tasks, company intelligence, and contact information from the pasted content. You review the extracted tasks, edit anything you like, and approve. It's the manual version of Gmail Sync, available to everyone regardless of their email provider.

For power users who want a fully hands-off workflow: set up a webhook in your email provider (or via Make.com / Zapier) that forwards emails to your personal Nyura webhook URL. Every email that arrives gets automatically processed by AI — tasks are extracted, contacts are upserted into your CRM, and company intelligence is updated. Your unique webhook URL is generated in Settings > Email and includes a secure token so only your emails are processed. This is perfect for teams where a shared inbox (like support@company.com) needs to automatically become a task list. Nyura even sends a friendly reply to unrecognized senders explaining how to set up as an authorized sender.

The most frictionless email-to-task method: just email tasks@nyura.app (or your custom Nyura email address). Nyura receives the email via its shared webhook system, identifies you by your sender address (which you authorize in Settings > Email > Allowed Senders), and automatically converts the email into tasks. This means you can forward any email from any device — your work laptop, your phone, even someone else's computer — and it becomes a task. You can whitelist multiple sender addresses. Each authorized sender receives a verification email to confirm their identity. If an unrecognized sender emails the address, they receive a friendly auto-reply explaining how to set up. Attachments are processed too — text-based attachments (CSV, JSON, text files) are read and included in the AI analysis for richer task extraction.

Every meeting generates action items. Nyura captures them automatically from your meeting recordings. Fireflies.ai: Connect your API key in Settings and Nyura syncs your meeting transcripts every 2 hours. AI reads the full transcript, identifies action items ('John will send the report by Monday'), extracts them as tasks, and even suggests which contact to assign them to. Each batch of imported tasks includes a smart meeting summary — a TL;DR with key decisions, topics discussed, and attendee list — so you can review at a glance. Plaud.ai: If you use a Plaud recording device, its webhook sends transcripts directly to Nyura for the same automatic processing. Manual paste: For Otter.ai, Fathom, Microsoft Teams, Grain, or Notion — just copy the transcript text and paste it into Nyura's manual import dialog. The AI does the same extraction regardless of the source. All meeting-sourced tasks show their origin (which meeting, which attendees, which transcript) so you always know where a task came from.

On iPhone, long-press the Nyura app icon on your home screen. Five quick actions appear: Create Task (opens the Quick Add dialog), Urgent Task (pre-selects urgent priority), Record Task (jumps straight to voice capture), Today View (shows today's tasks), and Create Trip (navigates to travel). These work even when the app is in the background. You can also create Siri Shortcuts that deep-link into Nyura — say 'Hey Siri, new Nyura task' and it opens the task creation screen instantly. Deep links use the nyura:// URL scheme, so you can even trigger task creation from other apps, automations, or Shortcuts workflows. For example: nyura://task/create?title=Buy%20groceries&urgent=true creates a pre-filled urgent task without any taps.

Forward your flight confirmation, hotel booking, or train ticket email to Nyura, and it doesn't just create a travel segment — it also generates tasks. 'Pack for Tokyo trip', 'Print boarding pass', 'Book airport transfer' can all be automatically extracted from your booking context. The travel processing pipeline enriches each segment with real flight data (via AeroDataBox and AviationStack), hotel details (via Google Places), and timezone intelligence. Your itinerary appears on the Travel tab with a beautiful map showing your route, while the associated tasks appear in your Pending tab for review. You can also paste a Navan itinerary URL directly in the Travel tab — Nyura fetches and parses the full booking page automatically.

Some tasks repeat: weekly reports, monthly invoices, daily standups. Instead of creating them manually each time, set up a recurring task once. Choose a recurrence pattern — daily, weekly, monthly, or custom — set an optional end date, and Nyura's background cron automatically creates a fresh copy of the task on schedule. Each new instance inherits the title, description, project, tags, and estimated duration from the original. When you complete one instance, the next one is already waiting. This is not a reminder — it's a real, standalone task that appears in your list with its own due date, its own status, and its own history.

All externally imported tasks (from email, webhooks, meetings, photos) land in your Pending tab before entering your main task list. This is your quality gate — a review step where you can accept, reject, edit, or bulk-process imported tasks. Each pending task shows its source (which email, which meeting, which photo), an AI confidence score, and smart suggestions for project and contact assignment. Batches of tasks from the same source are grouped together with a TL;DR summary, so you can quickly understand what each import is about. You can accept all tasks in a batch with one tap, reject individual ones, or edit titles and due dates before importing. Bulk actions come with an undo option, so you can never accidentally approve or reject something irreversibly. Duplicate detection warns you if a similar task already exists, preventing clutter. The Pending tab is what makes Nyura's automated imports safe — you always have the final say before a task enters your workflow.

Whether you type, speak, snap, email, forward, webhook, paste transcripts, use Siri, or let recurring patterns do the work — every task ends up in the same unified list. Nyura doesn't care how you capture a task; it cares that you never lose one. Here's the full list: (1) Quick Add with natural language parsing, (2) Voice dictation with AI transcription, (3) Photo capture from whiteboards and notebooks, (4) Gmail automatic sync, (5) Email paste import, (6) Email webhook (Make.com / Zapier), (7) Mailhook (direct email to Nyura), (8) Meeting transcripts (Fireflies, Plaud, Otter, Fathom, Teams), (9) iOS Quick Actions and Siri Shortcuts, (10) Travel booking emails and Navan URL import, (11) Recurring tasks with auto-generation, (12) Pending tab review with TL;DR summaries. Every method feeds the same AI pipeline: natural language understanding, smart deduplication, contact enrichment, company intelligence, and confidence scoring. The result? A single, clean task list that captures everything — from a whispered voice note in the car to a 90-minute meeting transcript with 15 action items. Nothing falls through the cracks.